All functions at a glance

Through the implementation of Google Maps addresses, it's possible to request company names, POIs, train stations, airports etc. precisely by address.

Home, work and many more favourite addresses as a shortcut for departure or destination (store in your user account, check below).

One time-travelers, who aren't regular users or employees of your company get the chance be booked as a guest, e.g. freelancers oder job interviews. The confirmation, including all tickets, will be send straight to the bookers mailbox and can be administered in the booker's Lanes & Planes user account.

While a user with role description “traveler” can only book for himself/herself and fellow travelers, an “admin” or “travel assistant” can also book for other users without traveling himself/herself. A “traveler without right of booking” is allowed to search for trips and to have them approved/booked by the supervisor, but is not allowed to book himself/herself. (roles can be distributed within the company account, see below). Moreover there’s a general distinction between the person who is booking and a passenger at all times.

When booking, all user data and preferences that you registered in your user account are already taken into account, like Bahncard or Miles & More (see also "user account").

Book flights, rail connections, rental cars, and long-distance buses (Fernbusse) in a single, seamless search query via the centralized Lanes & Planes platform. Bundling all modes of transport eliminates time-consuming comparisons on third-party portals while consolidating all bookings onto a single corporate invoice.

Lanes & Planes allows travelers to freely combine different modes of transport for outbound and return journeys—such as traveling out via Deutsche Bahn and returning via FlixBus, or flying out with Lufthansa and returning with EasyJet. The integrated booking algorithm automatically checks in the background whether two separate one-way tickets are cheaper than a traditional roundtrip, reducing corporate travel costs in more than 20% of cases.

Plan and book complex itineraries with different start and endpoints directly within the system. Lanes & Planes fully supports multi-stop journeys and open-jaw travel (e.g., traveling from A to B, and continuing from C to D), simplifying travel planning for consecutive client meetings across multiple locations and ensuring an uninterrupted expense trail.

Access direct NDC interfaces to Lufthansa, Swiss, Austrian, Brussels Airlines, Air Dolomiti, and Discover Airlines via Lanes & Planes. Avoid GDS/DCC distribution fees entirely while unlocking Light and Saver corporate fares and real-time continuous pricing models.

Utilize direct NDC interfaces to Air France and KLM directly inside Lanes & Planes. This connection eliminates GDS/DCC booking fees and provides full access to comprehensive fare families alongside continuous pricing advantages.

Connect instantly via direct interfaces to Delta Air Lines and British Airways. This bypasses legacy global distribution system surcharges and routes international booking datasets straight into your corporate accounting workflows.

Direct connect to Ryanair, Eurowings, Easyjet, Vueling, Wizzair and so on. (same rates, prices and availabilites as shown on the airlines' website).

Benefit from a direct corporate interface to Deutsche Bahn including full integration with bahn.business. Access identical B2C tariffs and prices as on bahn.de, alongside regional tickets, state-specific train tickets (Ländertickets), and corporate saver fares (Sparpreise) with automated routing to accounting.

Same rates, prices and availabilities as shown on the Flixbus website.

Book cross-border rail journeys effortlessly with deep native interfaces to leading European networks including ÖBB, WESTbahn, SBB, SNCF, Thalys, TGV Lyria, and Eurostar, centralizing international travel receipts on one corporate invoice.

Inter- & Multimodal, meaning coverage "How do I get to the airport or from the trainstation to my final destination" individually adaptable platform changing times (e.g. for travelers with carry on luggage only).

Many platforms only offer the cheapest ticket and, best case, a flexible rate at extra charge, while Lanes & Planes covers all rates and cabine classes in one query. Additionally, all fares are shown in a transparant way with icons for luggage, rebooking, cancellation and seat reservation incl./excl.

Flight search can be predefined by Economy class, Premium Economy class, Business class and First class.

Lanes & Planes passes on so called temporary storage of queries, which is technically more advanced and expensive but makes sure that way, that all requestet results and rates are still available.

Direct comparability of all available car rental providers at the selected location incl. differentiation between Lanes & Planes rates and negotiated customer rates.

Lanes & Planes has direct connect to Sixt, so that all Sixt rental car offers can be booked live via the system and with negotiated travel agency rates. You can deposit negotiated company rates here, as well.

Compare and book rental vehicles from leading international providers including Hertz, Europcar, Avis, Enterprise, and National via the Amadeus marketplace interface, fully localized to honor your custom corporate agreements.

Lanes & Planes is a registered travel agency with many more rental car agencies like Sunny Cars, so you can now book there as well, including negotiated company rates.

Only those who have the biggest variety of platforms, direct connections, bed banks, whole sales and wholesale costumer groups will find the best prices as well as the highest availability – this is an advantage especially during trade fair times. You have the choice, if you want to include or exclude rates without shown VAT.

This program, set up exclusively for business clients, falls back to ca. 300.000 so called non-public rates, specially negotiated for business clients by booking.com. All clients of L&P get access to these drastically reduced, exclusive hotel rates.

Lanes & Planes arranged so called non-public rates with big hotel chaines with its hotel parter for an exclusiv access to these special rates for our customers.

If you have certain negotiated hotel rates within your company, you can deposit those in Lanes & Planes.

Hotels preferred by the company can be saved and prioritized on result page.

To show favored hotels directly as favourites, users can mark them as favourites.

Hotels can now be filtered by room category, breakfast, cancellation policies, and prepaid rates.

To see at a glance if there's a trade fair or big event going on at the time of your booking request that influence the availability and prices.

Due to an accuarte location search of Lanes & Planes, hotels can be picked in immediate aproximity to your destination.

Lanes & Planes operates as a fully accredited Airbnb travel agency. Search results and bookings from Airbnb are rendered natively alongside traditional hotels, unifying alternative corporate lodging into your centralized accounting and company policy controls.

When booking flights, trains, buses, rental cars, and hotels, it's now shown directly in the results list whether an offer complies with the applicable travel policy — not only after the booking is completed. This lets bookers and travelers see at a glance which options are compliant, while still remaining free to book a non-compliant option if they choose.

With our One-Stop-Shopping solution, you can chose and combine all travel services individually, check the shopping cart and finish the booking straight away.

With our graphic seat choice the favourite seat on the plane can be chosen or bought.

Benefit from a direct corporate interface to Deutsche Bahn including full integration with bahn.business. Access identical B2C tariffs and prices as on bahn.de, alongside regional tickets, state-specific train tickets (Ländertickets), and corporate saver fares (Sparpreise) with automated routing to accounting.

To make it easier for accounting while finishing your booking, cost centers (via drop down), cost units (via drop down), reference numbers (as free text), reason for traveling as well as invoice profiles (correct invoice adress) can be added. Multiple Cost Centers can be used per Booking by dividing the cost center per %.

To finish the booking there's no need to add a credit card (neither of the company nor of the user) or any other means of payment. The payment of all booked travel services (always including assumption of costs) is settled with the company, via direct debit or collective payment.

Straight during booking, all travel services can be added directly as appointment in Outlook or any other sort of calender.

With booking you immediately get all tickets & hotel vochers (including assumption of costs) as a download. The documents are being deposited straight away into the user account of all people booking and/or travling and are therefore visible in the Lanes & Planes app. In addition the tickets and hotel voucher get sent via email as well to booker and traveler(s).

The digital travel assistant „Pocket Pilot“ by Lanes & Planes is available as a native app for both iOS and Android. This ensures that all mobile features run plattform-independently and without functional limitations on your employees' smartphones.

Book flights, trains, or hotels directly from your smartphone using the Lanes & Planes mobile app. The mobile search accesses the same corporate rates and travel policies as the desktop version in real time, accelerating spontaneous on-the-go bookings.

The mobile travel companion consolidates the entire itinerary within a single app, guiding users step-by-step through their journey. The system automatically alerts travelers to upcoming check-ins, platform changes, or hotel addresses to keep them perfectly organized.

All booking confirmations, hotel vouchers, and travel tickets are automatically stored offline within the Lanes & Planes app. Travelers no longer need to carry printed documents, as all relevant papers are instantly accessible digitally for check-ins or ticket inspections.

Digital boarding passes for flights and rail tickets are directly integrated into the mobile profile and can be accessed with a single click. This eliminates the need to manually transfer files to external wallets, ensuring a seamless and rapid passage through airport security gates.

The app continuously monitors booked flights in real time and alerts travelers immediately via push notifications about delays, gate modifications, or flight cancellations. This proactive communication allows corporate travelers to react instantly to disruptions before getting stranded at the terminal.

If a meeting schedule changes unexpectedly, existing tickets and reservations can be rebooked or canceled directly via the mobile app. The system automatically evaluates the provider's cancellation terms in the background, saving travelers a tedious detour through an external phone hotline.

Expenses and receipts are captured on the go via the smartphone camera and automatically assigned to the respective business trip. This simplifies the workflow, cutting down the internal accounting process to just a few minutes upon return.

The platform automatically calculates legally mandated, country-specific per diem allowances for meals based on actual trip duration and itineraries. This protects organizations against tax computation errors during external financial audits.

Employees can leverage Lanes & Planes to submit non-travel expenses such as local taxi fares, client entertainment costs, or office supplies. This digitizes everyday corporate spending and consolidates all employee outlays within a single, audit-ready dashboard.

The mobile app's integrated camera utilizes advanced OCR technology to instantly extract transaction amounts, tax rates, and currency data from paper receipts. This eliminates manual transcription errors and automates mobile expense logging.

Receipt images can be quickly captured on the go and safely stored within the secure cloud gallery of the app. This allows travelers to accumulate receipts effortlessly during their journey and attach them to specific expense logs at a later, more convenient time.

Travelers compile and submit complete digital expense reports, including all matching photo-scanned receipts, with a single tap directly from the field. This immediate transmission drastically accelerates corporate approval cycles by managers and accounting desks.

An integrated chat and call interface establishes a direct, secure line to our in-house, certified travel experts from any location worldwide. This ensures corporate travelers receive immediate, live support during unforeseen journey changes or emergencies.

Visual status markers in red, orange, and green allow corporate travelers and administrators to instantly track the current approval status of each booking. Lanes & Planes cleanly separates multi-level approval stages between manager authorization and accountant sign-off, ensuring seamless internal compliance transparency.

Lanes & Planes provides native compatibility with enterprise and mobile password managers of all kinds, including 1Password, Apple Keychain, and Google Password Manager. This guarantees secure, frictionless single-sign-on (SSO) and login authentication for corporate users while adhering to strict IT security frameworks.

The centralized user login area serves as a comprehensive travel cockpit where employees search, monitor, and administrate all future, past, and completed trips. This dynamic dashboard aggregates all itineraries seamlessly—regardless of whether they were self-booked, arranged by a corporate travel assistant, or if the employee is registered as a co-traveler.

Individually or separately booked travel segments can be linked together dynamically via the 'Manage Booking' function in Lanes & Planes. This feature is ideal for complex business trips involving multiple sub-bookings, consolidating fragmented itineraries into a single, cohesive travel route for easier tracking.

Direct integration with rail providers allows users to cancel train reservations independently with a single click. Lanes & Planes transparently displays potential cancellation charges beforehand and triggers the immediate, automated generation of a digital credit memo for accounting.

Through direct interfaces to global hotel platforms, hotel reservations can be canceled individually with a single click. The platform displays potential cancellation fees prior to confirmation and instantly generates a digital credit memo if the accommodation service has already been invoiced.

Rental car reservations can be canceled individually with a single click directly inside the platform. Before finalizing the cancellation, Lanes & Planes displays clear information on potential charges and automatically creates a matching digital credit memo in case the rental service was already invoiced.

Cancellations or changes of reservation of flights follow the same rules as cancellation of trains or hotels. Cancellations are fully automatic for all airlines. The only exceptions are low-cost carriers (such as EasyJet or Ryanair). For these airlines, the administration takes place in your own user account, with additional support from our support team.

Within the user section, a number of preferences can be set: languages, locations as favourites for your search, shuttle- and transfer preferences, favourite means of transportation, hotel filter, seat reservations for trains and seat preferences for check-in flights.

The Lanes & Planes interface and user dashboard are completely multilingual, supporting German (DE), English (EN), Spanish (ES), and French (FR). This allows international corporate teams to manage their bookings and travel profile preferences natively in their language of choice.

Option to store common loyalty and bonus cards, such as: - Rail programs: BahnCard, Deutschland-Ticket, General Abonnement, Halbtax, etc. - Airline loyalty programs: e.g. Miles & More - Hotel loyalty programs: e.g. Hilton Honors Stored cards are automatically applied during price calculation and/or transmitted to the provider when booking. You will also receive an automatic email reminder when a bonus or discount card is about to expire.

Besides preferences you can also decide, if your ticket email should also go into another private mailbox, data for your emergency contact and accordingly data required for booking like home address or date of birth. Moreover you can store passport data if travelers travel internationally, so that they can directly be used for booking or check-in.

It’s most important for Lanes.& Planes to be an open system that also allows for externally booked trips to be created and administered. e.g. hotel – and flight bookings that have already been booked before the Lanes & Planes installment – those trips can be set up as external trips and even reimbursed via our receipt management.

Lanes & Planes is a fully-fledged travel expense solution – including web and mobile app, with which travelers can add their receipts (taxi, parking, public transport, meal allowance, mileage allowance) to an existing trip. Thanks to the flexible "items"-logic, users can create receipts with multiple items with varying VAT-rates and/or varying categories/ledger accounts. Mileage allowances can be created with multiple stops.

After the user added all expenses and invoices to his trip via web or app, he/she can finalize the trip and submit it to the assigned manager or accountant. In this moment the travel expense report is frozen up until the manager either declines or approves and with this finalizes the trip and its handed over to accounting.

Users can look at their own trips on an interactive map and see Travel warnings, in case any travel warnings were detected.

Optionally, it can be specified that the user receives reminder emails if he has forgotten to submit his booking/expense report.

Companies can specify whether they would like to use an interactive tour through our solution. Every new user is created with this tour by default and can activate or deactivate it in their personal profile.

In user administration, admins (or equivalent roles) can access and administrate all bookings. They have the same feature range as in the user account itself.

In user administration, admina can get a complete view of all created users by downloading a user csv. This enables a direct comparison of the data between the customer's system and our system. In this user csv, all users are listed, whether deactivated or as guest users.

Admins can assign one or more roles to users at the same time. (Traveller without booking rights, Traveller, Travel Assistant, Manager, Accountant, Administrator).

We offer you the option of connecting your user database to our system via an ExtAPI. This allows you to automatically create user accounts in Lanes & Planes for your new employees and keep the user data in sync. It is also possible to connect Microsoft Active Directory (AAD) or Personio to our system via API. Lanes & Planes may automatically process user data from these systems.

With big companies we are happy to upload all users including their profile data and travel guidelines for you.

After the user submits the booking or expense report, the assigned manager gets a notification via email that a booking is due for approval. In a dedicated manager approval view, the manager sees the complete trip, potential breaches of the individual travel guidelines of the employee as well as the reasoning. Moreover he also sees all expenses and receipts. The manager can now either dispute, including a comment, then the booking/expense report is open again and the booker gets notified via email, or approve the trip/expense report.

You can set several booking control levels per user. One may require a pre-journey allowance approval from a manager. The user can then only book after the manager granted the allowance request for the trip.

Lanes & Planes doesn’t only record bookings but also search results at the time of the search request. Especially for pre-journey allowance requests this is a vital feature – the manager can find out with one click which travel options were available at the time of the employee's request.

Our analytics tool provides full transparency over all transactions. Data regarding users, cost centers, providers, timeframes, and more can be easily filtered, sorted, and exported as a CSV file. For more additional reporting, our accounting interface offers further capabilities.

If your company should have negotiated contracts with hotels, then they can be stored in the company account. This is also valid for airlines and their business client programs like Eurowings EW4Business, Lufthansa Group Corporate Fares or Lufthansa PartnerPlusBenefits. Moreover, we can store and take into account your contract numbers for Sixt, Europcar, Avis, Enterprise, National and Hertz.

Standard 2-factor authentication for all customers. Increased data security through support PIN (verification code). Extendable to company-specific solutions such as OAuth 2.0 / SAML 2.0 and Single-Sign-On (SSO). Compatible e.g. with Google Workspace, MS Active Directory and many more.

Define individual travel guidelines for groups and define correspondent users. With this all travel services can be set in detail: hotel, (price per night, stars, per continent/country/city, with rules and exceptions), flight (long-, medium haul, short distance, eco/premium/business/first, max. price per direction), train (2nd./1st class, max price per direction). Your rules are automatically being checked (per case and user) and you define the rules for breaches like obligatory, individual reasons, notifications of the supervisor etc.

Dedicated page that gives you an overview of your company's CO2 emissions per year and month. Our account management team can also provide you with a even more detailed statistic.

Admins have access to an interactive travel map on which the travel locations of all users of that company are displayed as pins. Admins can access travellers' bookings directly via the map. The latest travel warnings from the German Federal Foreign Office are also displayed on this page.

This is of special interest, since many suppliers on the market don't add VAT on their invoices for their travel services (e.g. 0%). This way the customer doesn't get the chance to get the tax refunded and pays depending on travel service e.g. in Germany 7 - 19% too much.

For hotels abroad, Lanes & Planes ensures that the local VAT is displayed on the invoice, complete with the designated sales tax identification number (VAT ID) of the individual country. This clear breakdown allows accounting teams to easily process international accommodations and stay fully tax-compliant. The sole exception applies to specific prepaid hotel rates sourced from foreign bed banks; for these rates, VAT cannot be legally disclosed on the billing document, meaning input tax deduction (Vorsteuerabzug) is excluded. To ensure strict compliance alignment, corporate administrators can completely deactivate or hide these prepaid rates within their centralized Lanes & Planes account settings.

Whether it’s flight, hotel, rail, or car rental – with Lanes & Planes, there is only one single creditor for billing and payment of all travel services.

Cost assumption also means, Lanes & Planes takes over the costs up until the billing. Especially hotel invoicing can take up to two weeks after check-out so that there's no liquidation problems for you companies.

With Lanes & Planes, employees can effortlessly submit additional meal allowances and per diems, including complex multi-country itineraries within a single business trip. The dedicated mobile and desktop form automatically calculates the eligible allowance by factoring in live trip data, departure/arrival times, and destinations. The system natively enforces the latest tax regulations from the German Federal Ministry of Finance (Bundesfinanzministerium) and automatically tracks and applies the mandatory three-month rule (Dreimonatsfrist). Additionally, Lanes & Planes allows organizations to configure custom, company-specific meal allowance rates, continuously runs background checks to flag and prevent duplicate meal allowance claims, and lets users securely log their locations if required.

With Lanes & Planes your employees can simply hand in the additional meal allowance/per diem (simultaneously for several countries of a business trip) and will be supported with a dedicated form that automatically calculates the allowance. In addition to the applicable 24-hour rule, booking information such as arrival and return dates, destination country, etc. is also taken into account. Even the three months rule will get tested and retrieved. If wished, users can store their location too. The system also checks and informs the user of duplicate meal allowances.

With Lanes & Planes your employees can simply hand in the mileage allowance (incl. multiple stops) and will be supported with a dedicated form that automatically calculates the allowance. It it possible to set up organisation specific mileage rates. The system also checks and informs the user of duplicate mileage allowances.

The system automatically calculates on the legal basis of 0.50 EUR/km and 0.15 EUR/km per passenger. Users can enter the names of passengers with themileage allowance record. Legal requirements regarding odometer are fully complied with.

For companies based in Switzerland, the applicable regulations and rates of CHF 0.70/km are applied.

To give accounting the chance to have all billing documents and expense document past the trip at the same place, there's an extra section with reliant filter features and download options.

Organization-specific expense ledger accounts can be created per invoice profile. This flexibility allows companies to decide which ledger accounts/expense categories are needed for their organization/invoice profile. Companies can furthermore decide, if a certain ledger account choice shall trigger a question to be answered by the user during receipt creation.

To simplify and accelerate the reimbursement for employees and for accounting, we offer a section with all private expenses that have been approved by the manager, divided by users and people who payed.

The system points the user to duplicates, both during the expense creation/modification process and during the expense reconciliation check of the submitted expenses. Travelers and accountants then have the option of deleting the duplicate expenses or confirming the accuracy of the similar expenses before completing the travel expense check.

Not all billing documents of a trip can be created right afterwards. Especially hotel-, rental car or airbnb billing documents often get billed after the trip. To make it easier for accounting so see which billing documents have already been created or billed, you can have all open billing documents displayed in a seperate window and download it as a CSV.

For every billing document, the payment status will be displayed.

Documents (expenses and billing documents) can be downloaded as a collective download as a ZIP-file. This way you can either archive them yourself or with Beleg2Buchung upload them to DATEV or other ERP systems.

During accounting onboarding we can provide an allocation that’s conform with your ERP-system. With this, all receipts can get transferred directly without further administration on your side. Lanes & Planes offers this already for a variety of systems, including DATEV (with our Beleg2Buchung), SAP, Navision or Diamant Software. The files will be sent to your appointed email address.

The accountant can comment single bookings using the comment feature and also put a status (e.g. “booked”).

Users can be assigned to one or more cost centers and cost units, which they can use to book or hand in expenses. By doing this we guarantee that the user can only book in his cost centers and cost units and while also giving the option to set up if mentioning a cost center or cost unit is always mandatory for this user. This also applies for references (free text) and purpose of trip. These statements are a central theme for all transactions, from booking to invoicing up to billing and is always accessible for the accountant in the accountant overview.

With the help of invoice profiles you can set up subcompanies or differing invoice addresses for VAT-identification or different sales tax IDs. Analog to cost centers you can assign invoice profiles, so that users can only pick assigned invoice profiles. More over, per invoice profile you can set up different languages for invoicing, different accounting emails as well as diffente bank details for payment.

Even if the expense report has been approved by the manager, an accountant check is needed to ensure that the details have also been made correctly for tax purposes. For this reason, the accountant has his own dedicated reconciliation overview in order to be able to clearly compare all the receipt photos with the user's details and to check these factually and correct them if necessary. Accountants can approve or dispute receipts.

Through our integrated partners, you now have the opportunity to get a full refund of VAT paid abroad (EU as well as non-EU countries)!.

Analysis of employees traveling abroad for application of A1 certificate with your insurance company.

Your personal onboarding manager guides you through the set-up of your company account step-by-step and gets accountants and employees on board via web-demo.

Standard: on workdays from 7am until 8:30 pm; 24/7 in case of a separate arrangement.

Direct Billing Documentation is sent directly to the booked hotel by e-mail. The hotel receives a separate message (by e-mail) from Lanes & Planes with a request for confirmation of acceptance of direct billing (transmission and processing takes place automatically in the system). In addition, the hotel will be contacted again by telephone 48-24 hours before arrival.

Automatic e-mail to the traveler and booker as soon as the hotel has actively confirmed direct billing.

With our partner Climate Partner, you can choose to off set your carbon footprint by supporting a climate project of your choice. Certificate included.

We can integrate your company logo for your company's Lanes & Planes Account.

Through our cooperation with International SOS, we offer you automatic booking data transfer of all your booked trips.

Automated compensation check and reimbursement for cancelled and delayed Deutsche Bahn journeys.

Data protection and security of information are a central part of all products and services provided by Lanes & Planes. Protection of data and your trust are important to us. This is why we implemented technical and organizational measures to grant protection of handling, which we develop continuously, like e.g. hosting of own server in Germany. Lanes & Planes fulfills all demands of the EU-General Data Protection Regulation and is as an organization as well as software data conform to GDPR. For this, Lanes & Planes get consulted and checked regularly by datenschutzexperte.de | PROLIANCE GmbH).

The quality management system at Lanes & Planes is officially certified by TÜV Süd in accordance with the internationally recognized ISO 9001:2015 standard. This independent audit guarantees that all internal workflows, customer support operations, and software implementation processes adhere to the highest industry benchmarks. For corporate procurement and finance teams, this continuous certification ensures maximum process reliability, sustainable service quality, and seamless compliance during external corporate audits.

Lanes & Planes abstains from the usage of cloud-hosting but hosts its applications and especially saves and processes data on own servers in Germany (within an ISO certificated data processing service center).